The best home scanner can replicate documents such as receipts, business cards, and glossy magazine pages to digital format, allowing them to be easily archived and retrieved. Our evaluation focused on scanning speeds, color resolution, duplexing (two-sided scanning), and compatible software offering a variety of functions, including searchable PDF management, light editing features, and automatic file naming.
After more than 12 hours of testing and research, our top pick and best home scanner goes to the Fujitsu ScanScap S1300i. It is an absolute beast, offering a slim profile, exception scan speeds (12 double-sided pages a minute), healthy color resolution, and our favorite ScanSnap Organizer Software Suite for managing scanning tasks.
Award: Top Pick
WHY WE LIKE IT: This portable document scanner is a winner, featuring a scan speed of up to 12 double-sided pages a minute, up to 600 dpi color resolution, and a 10-page automatic document feeder. This makes it a solid choice for people who regular scan store receipts, business cards, and occasional long firm documents, especially for frequent business and pleasure travelers who would benefit from a portable unit.
Read Full Review: Fujitsu ScanSnap S1300i
This best home scanner comes with many auxiliary features to boost scan quality, including intelligent scan correction, which uses auto color detection, blank page removal, and cropping function to optimize each scanned image’s output. OCR also converts scanned files into searchable pdfs that are easy to find using a set of related keywords.
It allows automatic scanning to popular cloud storage services, such as Google Drive, Evernote, and Dropbox. A separate program, the ScanSnap Organizer Software Suite, also allows users to manage scanned documents from a centralized repository, with the ability to load files into Salesforce or convert them into CSV files. This works well with sales professionals who regularly use business cards to update Salesforce CRM records. It compliments the best printer for home use. This is one of the best document scanners around.
Award: Honorable Mention/Most Portable
WHY WE LIKE IT: This portable scanner wins our Honorable Mention pick, with an ultra-slim profile, ability to scan full-color pages in 8 seconds (That’s 7.5 pages per minute), creative multi-page searchable PDFs using ABBYY OCR, and resolution of up to 600 dpi. It works well for business and frequent travelers on the go who regularly collect business cards, memorabilia, and other printed items worth saving.
Read Full Review: Doxie Go Se
This is a portable scanner small enough to fit into a desk drawer, with only a charge and no computer or drivers needed to operate. Its rechargeable battery delivers up to 400 scans per charge, with the ability to store scans to an SD card. Its OCR capability can also create searchable PDFs by interpreting the text in documents, with each scanned image easily retrieved using a keyword search.
Scanned images are optimized using Auto Adjust, which crops and sets the appropriate contrasts for each scanned image to really pop off the page. Its color accuracy maintains the true to life look of an artsy business card or a glossy brochure page. No drivers or computers are required to run Doxie. It may not be as small as the Pocket Sized Business Card Scanner, but it is very impressive.
Award: Best Budget
WHY WE LIKE IT: This budget scanner delivers reliable performance across the board, with scanning speeds of up to 8 PPM, scan quality of up to 600 x 600 dpi, and solid scan quality across all types of documents, including receipts and brochures. Its compact design makes it a top choice for frequent ‘on the go’ folks who place a premium more on portability than quality or document complexity.
Read Full Review: Brother Mobile Color Page Scanner DS-620
This unit is intended as a light-duty scanner for basic use, with no automatic document feeder or two-sided scanning included. It is surprisingly compact, about a foot long and weighing less than 1 pound, comfortably fitting in your carry on luggage or laptop messenger bag for your next trip. Plus, it is USB powered, with wall outlets optional.
This scanner works with BR Receipts, an easy-to-use file management system for scanned images, which can be exported to compatible programs such as Quicken and Quickbooks. This unit is the only one on our list offering direct connections to accounting programs, making it a win for executive assistants and small business owners managing expense accounts. If you want to digitize on the go, check out the Pandigital Personal Photo Scanner/Converter Digitizes Sans Computer.
Award: Best Document Management
WHY WE LIKE IT: This desktop scanner is a jack of all trades, featuring 25 PPM black and white scanning speeds, 20-page auto document feeder, and versatile document management and OCR software suite. This makes it a solid choice for folks working out of small offices with no premium placed on portability, as it requires a power outlet to work, unlike the Fujitsu ScanScap and the Doxie.
Read Full Review: Brother ADS-1250W Review
Its software suite truly optimizes images using several tactics, such as automatic color detection, text enhancement, background removal, and image rotation on PC. Its Nuance PaperPort SE with OCR suite also allows for document retrieval and archiving with a keyword search, along with a separate Power PDF program for creating and editing files.
Scans can be imported directly to popular cloud storage services, as well as network drives, USB memory drives, and FTP, which is invaluable in a business setting. Wireless scans to PC and mobile phones for more casual users is also possible. Both functions make it equally valuable for pleasure or business travelers. It may not have security overkill like how Canon’s fingerprint security system kills office scanner abuse once and for all, but we love it.
Award: Best Capacity
WHY WE LIKE IT: This document scanner offers outstanding scan speeds of up to 35 ppm/70 ipm, accompanied by a 50-page auto document feeder, Epson ScanSmart Software for file management, and searchable PDF creation. All of the features make it an outstanding choice for scanning large volumes of color photos or business cards from your family albums or work conference.
Read Full Review: Epson WorkForce ES-400
This scanner can also upload finished files to popular cloud sharing services such as Evernote, Google Drive, and Dropbox. This works well for people who prefer a second archival option to Epson’s ScanSmart Software with the ability to access files from anywhere on mobile or desktop.
Optimizing image quality is a breeze using Epson Image Processing Technology, which applies a blend of cropping, background removal, and other smaller edits to sharpen and enhance images. By converting scanned image text to digital format, its software is capable of automatic file naming. This saves plenty of time organizing documents. As computer accessories go, those features make this one a great buy.
Award: Best Receipt Management
WHY WE LIKE IT: This mobile scanner is a serviceable, USB powered scanner, offering an ultra-slim profile, scanning speeds of up to 8 ppm single side, 5 ppm with two-sided printing, along with quality prints up to 600 × 600 dpi resolution. This makes it excellent for on-the-go printing where there is no regular access to a wall outlet.
Read Full Review: Brother DS-720D
This scanner can handle multiple document sizes, including business cards, receipts, photos, and brochures. Single and double sided papers are capable of being scanned in one pass, making it a time saver. Bonus points for its portable specs, only 11.5 inches long and weighing less than 1 pound,for an easy fit in a laptop messenger bag or backpack.
It works with BR Receipts, receipt management software that allows users to scan receipts and export them to QuickBooks, Quicken, tying them directly to expense reports. Documents can also be scanned directly to a shared folder, email, or FTP. This makes it a reliable scanner for accountants, secretaries, and finance folks.
Award: Best Value
WHY WE LIKE IT: This budget scanner offers the lowest cost on our list, featuring decent scan speeds (single pages in up to 5.5 seconds), Epson ScanSmart Software-compatibility, and a super-compact package with no external power supply needed. This makes it the perfect scanner for quick and dirty jobs by frequently business travelers looking to archive contact information or collect trip info.
Read Full Review: ScanSnap iX1500
Epson ScanSmart Software works well with archiving files, which can be saved to the cloud with each completed scan. Nuance OCR software also works to create searchable pdfs and it is cloud compatible for direct uploads to Dropbox and other services. ScanSmart and OCR are invaluable for image archive projects that need file names for easy retrieval.
An Automatic Feeding mode also produces multi-page scans and merges them into one file, an ideal option for classifying and saving receipts by quarter, month, or other specified time period instead of breaking each file individually. It is also USB-powered, requiring no wall outlet, making it an excellent choice for working professionals who are on the road often.
Choosing the best home scanner could mean the difference between shoddy scans and slow scanning speeds and steady, reliable performance converting all of your paper to digital format.
In determining the best home scanner to buy, you should consider its automatic feeding ability, size, scan quality, and OCR-compatibility. Automatic feeders increase productivity by maximizing the number of pages scanned without manually having to feed paper and portability allows you to carry it anywhere and power it without an outlet if needed.
OCR is also important, as this technology enables files to have its text converted to digital format and later archived and keyword searched for easy retrieval. Scan quality with a 600 x600 dpi resolution,is highly recommended. We feel this resolution provides true color accuracy for colorful pages along with easy-to-read, crisp black text on white backgrounds.
A document scanner converts printed pages such as business cards, brochures, and reports into electronic format (computer text file). Hardware converts a page to an image and software helps convert text digitally. These newly created files can be archived and retrieved by performing a simple keyword search.
OCR, an acronym for Optical Character Recognition, is a technology that converts text from physical paper such as brochures, business cards, and receipts into digital format, which makes it searchable and editable in a pdf or other word processor. One popular function of OCR is to digitize old newspapers, making it even easier to find online than visiting the library.
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